Skip to content

7 Compelling Reasons to Avoid Buying a Toshiba Studio 2505AC Copier in 2023

Are you considering purchasing a Toshiba Studio 2505AC multifunction copier for your office? You may want to think twice. While the 2505AC was a popular and capable machine when it first launched back in 2016, a lot has changed in the last 7 years. Copier technology has progressed rapidly, leaving older models like the 2505AC in the dust.

As a long-time IT consultant who has worked with dozens of different copier makes and models over the years, I‘ve seen firsthand how an outdated machine can cause headaches down the road. That‘s why I strongly believe you should avoid the Toshiba Studio 2505AC and instead opt for a newer, more advanced alternative. Allow me to explain my reasoning.

1. You‘ll Constantly Be Refilling Paper

One of the most frustrating limitations of the Toshiba Studio 2505AC is its small paper capacity. The machine maxes out at just 3,200 sheets, which may sound like a lot at first. But in a busy office environment with heavy print volumes, you‘ll find yourself frequently rushing to refill the paper trays.

I can‘t tell you how many hours of productivity are lost when print jobs are stalled because of empty trays. Someone has to stop what they‘re doing, get more paper, fill the machine, and get it started again. Do that multiple times a day and it really adds up.

Newer digital copiers have made huge strides in expanding paper capacity to keep up with the demands of a modern workplace. For example, Toshiba‘s own e-STUDIO 6506AC can handle over 6,000 sheets at once. Ricoh‘s MP C4504 tops out at around 4,700 sheets. Having that extra capacity is a huge time-saver that keeps your office humming.

2. Good Luck Getting Support

Purchasing a 7 year old discontinued copier model is risky when it comes to service and support. As a 2505AC buyer today, you‘ll be completely on your own. Toshiba no longer directly supports this model. Most dealers have moved on as well.

If you encounter a mechanical issue or need replacement toner, drums, or other consumables, you‘ll be left to fend for yourself. Even if you do manage to find a dealer still servicing the 2505AC, the costs will likely be exorbitant since parts are now scarce. And forget about being able to expand or upgrade the machine down the line.

I‘ve seen it happen time and time again – a company tries to save a few bucks upfront by buying an old copier, only to pay dearly when it breaks down and needs hundreds or thousands in repairs. It‘s simply not worth the risk in my opinion, especially for something as critical to your business as a multifunction copier.

3. Nickle-and-Dimed for Features

Another major drawback of the Toshiba 2505AC is that many features we now consider standard were only available as pricey add-ons. Wireless connectivity is one glaring example. The 2505AC was released right on the cusp of the wireless revolution. So if you wanted to connect it to your WiFi network for convenient printing, you had to purchase a separate wireless module.

The same goes for useful innovations like optical character recognition (OCR) for scanning documents into editable text, or Unicode font support for a wider range of languages and symbols. With the 2505AC, those are all extra expenses on top of an already hefty price tag.

I don‘t know about you, but I don‘t like feeling nickle-and-dimed, especially on a premium piece of office equipment. With more modern digital copiers, all of these advanced features are built-in from the start. You get a complete, future-proofed solution without needing to pay for expensive upgrades.

4. Cybercriminals Will Thank You

Here‘s a frightening fact – an unsecured copier can serve as a backdoor for hackers to infiltrate your company‘s network. Multifunction copiers are sophisticated computing devices. They receive and transmit huge amounts of sensitive data. If left unprotected, a smart hacker can exploit them to steal information or install malware.

While the Toshiba 2505AC does include hard drive encryption, it lacks more advanced defenses like whitelisting or built-in intrusion prevention (IPS). These extra layers of security are critical for shielding against today‘s pernicious cyberthreats.

I always advise my clients to make security a top priority when purchasing any internet-connected office device. The costs and reputation damage from a data breach can be catastrophic. It‘s not worth exposing your business just to save a little money on an older machine with dated security. Newer models offer much more peace of mind.

5. Replacement Parts Are a Nightmare

Even the most well-built copiers experience wear and tear over time. Rollers get gummed up with toner, belts stretch out, gears wear down. It‘s simply a fact of life with these complex machines. The older your copier gets, the more likely it is that something will need to be repaired or replaced.

The problem is, sourcing replacement parts for a long-discontinued model like the Toshiba Studio 2505AC can be an absolute nightmare today. Toshiba has stopped manufacturing many of the components. Resellers and refurbishers have limited stock on hand that is dwindling fast.

So if your 2505AC breaks down, you could be in for a long and costly ordeal trying to hunt down parts. I‘ve seen companies wait weeks or months for rare components to come in. In some cases, they never do and the machine has to be scrapped entirely. For a device you rely on daily, that kind of uncertainty and potential downtime just isn‘t acceptable.

6. You‘re Getting Shortchanged on Speed & Specs

Let‘s talk brass tacks. The Toshiba Studio 2505AC‘s core specifications just don‘t stack up favorably to more recent digital copiers in its price bracket. With the 2505AC, you‘re paying for outdated, underperforming hardware.

Case in point, the 2505AC tops out at a maximum print speed of 25 pages per minute (ppm) in both color and black & white. That was decent in 2016, but today you can get much zippier performance for your money. The Ricoh MP C4504 nearly doubles that at up to 45ppm. Toshiba‘s newer e-STUDIO 5506AC flies at up to 55ppm. For busy offices, that extra speed makes a huge difference in keeping up with demand.

As I touched on earlier, paper capacity is another area where the 2505AC falls woefully short. A puny 3,200 sheet maximum is simply not enough for high-volume environments. RAM is limited to 4 GB, which can bottleneck more graphics-intensive print jobs and slow you down.

I could go on, but I think you get the picture. Buying a Toshiba 2505AC today is like buying a new car with roll-up windows and a cassette deck. You‘re paying nearly new car prices for outdated technology. It just doesn‘t make sense.

7. Better Alternatives Abound

At the end of the day, the most compelling argument against purchasing a Toshiba Studio 2505AC in 2023 is that there are simply much better multifunction copiers available for around the same price or even less. The 2505AC was a solid option 7 years ago, but the industry has changed tremendously since then.

For around $10-15K, you can get a far more advanced, full-featured machine that will perform better, last longer, and make your life easier. I already mentioned some great options like the Ricoh MP C4504 and Toshiba‘s newer e-STUDIO line. Xerox, Canon, and Kyocera also make excellent digital copiers in this price range.

From much faster print speeds, to larger paper capacities, to enhanced security features, to user-friendly touchscreen interfaces, these newer models beat the 2505AC in every category. They‘re designed from the ground up to meet the needs of the modern office, with scalability to grow with your business.

As a consultant, I always steer my clients towards copiers that will deliver the best return on investment, and sadly the Toshiba Studio 2505AC just doesn‘t make the cut anymore. It‘s a relic of a bygone era in office equipment. Investing in one today will only lead to frustration, lost productivity, and added costs down the line. You‘ll be much happier and better off with something newer.

The Verdict: Steer Clear of the Toshiba 2505AC

In the end, while the Toshiba 2505AC might seem like a bargain for a multifunction office copier, it‘s a classic case of being penny-wise and pound-foolish. Any initial savings will quickly evaporate as you grapple with slower speeds, limited features, scarce support and replacement parts.

In today‘s fast-paced business world, your copier is a lynchpin of your company‘s productivity and success. It‘s a tool you use all day, every day to keep work flowing. Going with a dated model like the 2505AC is just too big of a risk and liability, in my experience.

So do yourself and your office a favor – expand your budget a bit and buy a newer, more advanced multifunction copier instead. I promise you won‘t regret it. The productivity gains and reduced frustration will more than makeup for the added upfront cost. And you‘ll have a reliable, high-performing machine you can count on for years to come.

Trust me, I‘ve guided hundreds of clients to the ideal office copiers for their needs. Steering clear of the Toshiba Studio 2505AC in 2023 is my strong recommendation. Invest in the future, not the past. Your business will thank you.