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How to Transfer Files from PC to PC

Hi there! If you ever need to move files from one PC to another, either to migrate to a new computer or share data with colleagues, you’re in the right place. This comprehensive guide will walk you through the three main methods for smoothly transferring files between Windows computers. I’ll provide detailed steps for each technique, along with tips to make the process fast and headache-free. Let’s get started!

The three primary ways to transfer files from one PC to another are:

  1. Using an external storage device like a USB drive or external hard disk

  2. Transferring files over a local network connection

  3. Uploading and downloading files using cloud storage services

I’ll now dive into the specifics of each method, with handy step-by-step instructions and examples you can follow along with.

Method 1: Transfer Files using an External Storage Device

External storage devices like USB flash drives and portable external hard drives are a quick, easy way to transfer both small and large files from one computer to another. Here‘s a walkthrough:

Step 1) Connect the external device to PC #1

First, insert your external storage device into an available USB port on the computer containing the files you wish to transfer. For flash drives, this is as simple as plugging it into the USB slot.

For external hard drives, connect the drive to your computer using the provided USB cable, and make sure it‘s powered on if it has a separate power source.

Step 2) Copy files to the external device

Next, use File Explorer on PC #1 to locate the files and folders you want to transfer, and copy them to the external device. You can do this by dragging and dropping, right-clicking and selecting copy/paste, or using keyboard shortcuts.

For example, I can select my music folder I want to transfer, right-click it, and choose "Copy".

Step 3) Safely eject the device

Once the copy is finished, safely eject the external device by right-clicking on it in File Explorer and selecting "Eject". This prevents any data corruption.

For flash drives, you can then physically unplug it from your computer. For external hard drives, use the "Safely Remove Hardware" icon in the system tray to safely disconnect it.

Step 4) Connect the external device to PC #2

Now, plug the external storage device into your second computer, the one you‘re transferring the files to.

For an external hard drive, connect it with the USB cable again and power it on. The drive should mount automatically.

Step 5) Copy files from the device to PC #2

Just like before, use File Explorer on the receiving PC to navigate to the external device. You‘ll see all the files you copied over. Select these files and copy/paste them to the desired location this PC.

For example, if I‘m moving my music collection to a new laptop, I‘ll copy the music folder from the external drive into the "Music" folder on the new laptop.

And that‘s it! By following these steps, you can swiftly transfer large amounts of files between computers using an external device.

Tips when using external storage devices:

  • USB 3.0 flash drives transfer files significantly faster than USB 2.0 drives. Go for 3.0 if possible.

  • Bigger external hard drives store more data, but may require their own power adapter. 500 GB to 1 TB is a good range.

  • Always eject the device safely before unplugging to prevent file corruption.

  • Double check all files copied correctly after the transfer.

  • Encrypt sensitive data for extra security when transporting on an external device.

This method works great when you have lots of files to move, and physical access to both computers. Typical transfer speeds range from 5 MB/s for USB 2.0 flash drives, up to 10-15 MB/s for USB 3.0 external SSDs.

Now let‘s look at transferring files over a network instead…

Method 2: Transfer Files via Network Connection

If your computers are connected to the same local network, you can transfer files wirelessly between them, without any external drives. Here‘s a step-by-step walkthrough:

Step 1) Make sure both PCs are on the same network

First, confirm both the sending and receiving computers are connected to the same network. This may be through Ethernet cables into a router, or over WiFi to the same wireless access point.

You can check this on Windows by going to Settings > Network & Internet > Status. It should show the same network name for both PCs.

Step 2) On PC #1, locate the folder to share

Just like with the external drive method, find the files or folder you want to transfer on the sending PC using File Explorer.

For example, I‘ll navigate to my documents folder containing work reports I want to share with my colleague.

Step 3) Choose "Share with" > "Specific people"

Right-click on the folder and select "Share with" > "Specific people" to share it over the network. This grants access to the files for other networked PCs.

Step 4) Allow access for PC #2

In the file sharing settings, change the drop-down from "Specific people" to "Everyone" and click "Add". This will share the files publicly over the network.

You can also choose "Specific people" and manually enter the name of PC #2 if you only want that device to access it.

Step 5) On PC #2, open File Explorer and navigate to PC #1

On the second computer, open up File Explorer and click "Network" in the sidebar. You should now see an icon representing PC #1. Double click on it.

Step 6) Copy files from PC #1 to PC #2

You can now browse and open the shared files from PC #1 directly on PC #2. Copy the files you want to transfer into the desired folder on this computer.

For example, I would copy my work reports into my local Documents folder.

When done, disable file sharing on PC #1 for security reasons. You also want to allow access only for PC #2 if sharing sensitive data.

Network transfer tips:

  • Use Ethernet cables for fastest transfer speeds. WiFi range and interference can slow sharing.

  • Both PCs need active firewalls and antivirus software to stay protected.

  • Share only with specific PCs if transferring private files and data.

  • Network speeds impact transfer rates. Latest routers transfer files faster.

  • Limit simultaneous network activity during transfers to maximize bandwidth.

Network file sharing works great when both PCs are in close proximity on the same wired or wireless network. Transfer speeds will depend on your network equipment, but tend to be much faster than cloud storage, at 25-50 MB/s on average.

Okay, last up we have cloud storage transfers…

Method 3: Transfer Files via Cloud Storage

When your computers aren‘t on the same local network, cloud storage services like Google Drive, Dropbox, or Microsoft OneDrive allow you to transfer files online. Here‘s how:

Step 1) Upload the files from PC #1 to cloud storage

First, install the app for your chosen cloud storage service on the computer containing the files to transfer. Log into your account, then upload the files.

For example, to use Google Drive, I would install the Backup and Sync app on PC #1. I would then right-click on my folder, choose "Upload to Google Drive" and pick which Drive folder to put it in.

Step 2) On PC #2, download files from cloud storage

Next, install the same cloud storage app on the receiving computer. Log into your account here, and you‘ll now see all of the files you uploaded from PC #1.

You can download these to the local hard drive on PC #2. For Google Drive, just right-click on the file and choose "Download".

Step 3) Remove cloud transfers when completed

Once you‘ve confirmed the files transferred successfully, delete them from cloud storage. This keeps sensitive data secure and frees up space in your account.

You‘ve now successfully transferred files online using the cloud!

Cloud transfer tips:

  • Free accounts often limit how much you can upload (15GB on Google Drive, 2GB on Dropbox).

  • Pay for more cloud storage if you regularly transfer large files.

  • Encrypt sensitive data before uploading for security.

  • Install antivirus software to scan downloads for malware.

  • Transferring lots of small files is slower than a single big file.

Cloud storage provides the flexibility to transfer files digitally anywhere, any time. Speeds vary based on internet connection quality, but tend to be slower than local transfers, at around 5-10 MB/s.

So in summary, to quickly recap the key points about each file transfer method:

  • External drives: Fast and simple transfers when you have physical access to both PCs.

  • Network sharing: Convenient wireless transfers for PCs on the same local network.

  • Cloud storage: Allows online transfers between distant PCs, but with slower speeds.

The right option for you depends on your specific file transfer needs.

I hope this step-by-step guide gives you a better understanding of the various options to securely move files between computers. Let me know if you have any other questions!