Choosing the Best HP Printer to Modernize Your Office in 2023
If you‘re looking to upgrade your home office or small business in 2023, investing in a high-quality printer should be at the top of your list. While the world continues to go digital, the reality is printed documents still play a critical role in most office environments. From important contracts to marketing materials, sometimes you just need a physical copy.
When it comes to office printers, it‘s hard to beat the reliability and performance of HP. Founded in 1939, HP (formerly Hewlett-Packard) has been at the forefront of computing and printing innovation for over 80 years. Today, HP offers an impressive lineup of inkjet and laser printers designed to meet the needs of the modern workplace.
But with so many models to choose from, finding the right HP printer for your office can feel overwhelming. Don‘t worry – we‘re here to help! In this ultimate guide, we‘ll break down the top factors to consider when printer shopping and share our picks for the best HP printers you can buy in 2023.
What to Look for in an Office Printer
Before we dive into our HP printer recommendations, let‘s talk about some of the key features and specifications you should prioritize:
Print speed – Measured in pages per minute (ppm), print speed indicates how quickly a printer can produce documents. Higher ppm means less time waiting around for your prints. Aim for at least 20 ppm in black and 10 ppm in color.
Ink/toner capacity – The cost of printer ink and toner can add up fast, especially in busy offices. Look for printers with high-yield cartridges or refillable ink tanks to minimize costs and reduce waste. HP‘s Instant Ink program is also worth considering (more on that later).
All-in-one functionality – Most modern office printers are multifunction devices that can print, scan, copy, and even fax from a single unit. This versatility can help save valuable space and simplify your workflow.
Connectivity options – With more people working remotely, wireless connectivity is a must-have printer feature. The best HP printers support Wi-Fi, mobile printing, and cloud-based services like Google Drive and Dropbox.
Paper handling – Consider both the printer‘s input tray capacity (how much blank paper it can hold) and its maximum monthly print volume. A generous paper capacity means less time spent refilling the tray, while a higher duty cycle ensures the printer can keep up with your workload.
Our Pick for the Best HP Printer Overall: OfficeJet Pro 9025e
For most home offices and small businesses, you can‘t go wrong with the HP OfficeJet Pro 9025e All-in-One Printer. This versatile inkjet printer delivers outstanding performance and value across the board.
The 9025e‘s print speeds are among the fastest in its class, at 24 ppm for black documents and 20 ppm for color. It also offers automatic two-sided printing to help save paper. The 500-sheet input tray is generous enough for high-volume printing, while the 100-sheet output bin keeps completed jobs neatly organized.
One of the 9025e‘s biggest selling points is its inclusion of 8 free months of HP‘s Instant Ink program (up to 700 pages per month). After your complimentary period, you can save up to 50% on ink costs by continuing your subscription. The printer uses four individual color cartridges, so you only need to replace the colors you use the most.
The 9025e is a true all-in-one powerhouse, with the ability to print, scan, copy, and fax multi-page documents. It features a 35-page automatic document feeder for hands-free scanning and copying, as well as a flatbed scanner for more delicate media.
You can print from virtually anywhere using the HP Smart app, which is available for both iOS and Android devices. The app also lets you scan documents with your smartphone camera and send them directly to the printer or cloud services like Dropbox and Google Drive.
Other thoughtful features include built-in security essentials to protect sensitive data, self-healing Wi-Fi that automatically detects and resolves connectivity issues, and voice-activated printing through Alexa and Google Assistant.
While the 9025e has a relatively high sticker price compared to budget inkjets, its superior performance and generous ink bundle make it an excellent value overall. Factor in the 2-year warranty and this is a printer that‘s built to last.
Honorable Mentions: HP‘s Other Top Printers for 2023
Best value: OfficeJet Pro 8035e – This affordable all-in-one balances essential features and low operation costs, with up to 8 months of free ink through HP+.
Best for small businesses: Color LaserJet Pro M479fdw – A robust 4-in-1 laser printer with fast print speeds, high-capacity toner cartridges, and advanced mobile connectivity.
Best budget option: DeskJet 3755 – One of the most affordable HP inkjets, this compact printer sacrifices some speed and capacity for a lower price point. Ideal for lighter-duty home use.
Best portable printer: OfficeJet 250 – Print, scan, and copy on the go with this battery-powered mobile printer. Wireless connectivity and a 10-page ADF make it perfect for road warriors.
Best ink capacity: Smart Tank 7301 – A next-gen inkjet with refillable tanks that hold up to 2 years worth of ink. High-volume printing has never been more economical.
How to Pick the Right HP Printer for Your Office
Choosing the best printer ultimately depends on your unique needs and budget. Here are some questions to ask yourself before making a decision:
- What is your estimated monthly print volume?
- Do you need color printing, or will monochrome suffice?
- How important is print speed to your workflow?
- Do you need additional functionality like scanning, copying, and faxing?
- Will you be printing mostly from a computer, or do you need mobile and cloud support?
- What is your budget for the printer hardware and ongoing ink/toner costs?
A Note on HP+, Instant Ink, and the Value of Printer Subscriptions
Many of HP‘s latest printers (including several of our top picks) are powered by HP+, a new cloud-based platform that offers exclusive features and benefits for a more seamless, sustainable printing experience.
One of the biggest perks of HP+ is Instant Ink, an optional subscription service that automatically delivers ink or toner refills to your door before you run out. The program is based on how many pages you print, not how much ink you use, so you can print full-color photos without worrying about excess costs.
Depending on your plan, Instant Ink can save you up to 50% on ink compared to buying cartridges at retail prices. Subscribers also receive an extended hardware warranty and extra features like advanced scanning in the HP Smart app.
Of course, a subscription model isn‘t for everyone. If you prefer a more traditional "pay as you go" approach, there are still plenty of great options from HP and other brands. But for busy offices that want to automate their ink purchases and save some money in the process, Instant Ink is definitely worth considering.
The Bottom Line
While the world continues its gradual shift towards paperless communication, physical printouts aren‘t going anywhere just yet. Having a reliable, full-featured printer is still an essential part of a productive office setup.
HP remains one of the most trusted names in office printing, with a diverse selection of inkjet and laser printers to fit any budget. The OfficeJet Pro 9025e is our top pick for most users, thanks to its excellent print quality, smart connectivity features, and unbeatable value with 8 months of free ink. But any of the printers on this list would make a worthy addition to your home office or small business.
As you shop for your next printer, prioritize the features that matter most for your workflow, such as print speed, ink capacity, and all-in-one functionality. Don‘t forget to factor in the ongoing costs of ink or toner, and consider signing up for a subscription service like HP Instant Ink to save money in the long run.
With the right tools and a little bit of research, you can create an office printing setup that maximizes productivity, minimizes expenses, and helps you put your best foot forward on every page.
